Privacy Notice

We are a Data Controller under the terms of the Data Protection Act 2018 and the requirements of the EU General Data Protection Regulation.

This PRIVACY NOTICE explains what Personal Data the practice holds, why we hold and process it, who we might share it with, and your rights and freedoms under the law 

The practice holds personal data in the following categories:

1. Patient clinical and health data and correspondence
2. Staff employment data
3.  Contractors' data

"Process" means we obtain, store, update, and archive data.

1. Patient data is held for the purpose of providing patients with appropriate, high quality, safe and effective dental care and treatment.
2. Staff employment data is held in accordance with Employment, Taxation, and Pensions law.
3. Contractors' data is held for the purpose of managing their contracts 

The Law says we must tell you this:

1. We hold patients' because it is in our Legitimate Interest to do so. Without holding the data we cannot work effectively. [Also, we must hold data on NHS care and treatment as it is a Public Task required by law]
2. We hold staff employment data because it is a Legal Obligation for us to do so.
3. We hold contractors' data because it is needed to Fulfill a Contract with us.

We can only share data if it is done securely and it is necessary to do so.

1. Patient data may be shared with other healthcare professionals who need to be involved in your care (for example if we refer you to a specialist or need laboratory work undertaken). [patient data may be stored for back-up purposes with our computer software suppliers][who may also store it securely][overseas]
2. Employment data will be shared with government agencies such as HMRC

You have the right to:

1. Be informed about the personal data we hold and why we hold it.
2. Access a copy of your data that we hold by contacting us directly: we will acknowledge your request and supply a response within a month or sooner.
3. Check the information we hold about you is correct and to make corrections if not
4. Have your data erased in certain circumstances.
5. Transfer your data to someone else if you tell us to do so and it is safe and legal to do so.
6. Tell us not to actively process or update your data in certain circumstances

1. We will store patient data for as long as we are providing care, treatment, or recalling patients for further care. We will archive (that is, store it without further action) for as long as required for legal purposes as recommended by the NHS or other trusted experts recommend.
2. We must store employment data for six years after an employee has left.
3. We must store contractors' data for seven years after the contract has ended

You can complain in the first instance to our Data Protection Officer on 0121 377 6581 or at info@denbeighhouse.co.uk. If this fails, you can complain to the Information Commissioner at www.ico.org.uk/concerns or by calling 0303 123 1113